Instructions for poster and paper presenters

Paper presentations

Please consult the schedule to find your final presentation time, date, and room.  The rooms for paper presentations are located on the first floor of the ICC building.

·      Give yourself enough time to arrive in your room 10 minutes before your presentation.  You need to be present early to meet the session chairs and get acquainted with the technical equipment.

·      Paper presentations are 20 minutes long, followed by a 10-minute Q&A. Session chairs are responsible for keeping time during the talk and question period. The chairs will be displaying signs reading “5 minutes,” “2 minutes,” “1 minute,” and “STOP” to use in keeping time. Please make sure you locate your session chair at the start of the session and try to discreetly acknowledge each sign. Carefully plan your time as your presentation will be cut to a close after 20 minutes.

·      Each room will have a projector, screen, and sound. A microphone will be available in the Auditorium, but not in the smaller conference rooms. You will be responsible for bringing your laptop and any necessary adaptor to connect it to the available male HDMI cable. We recommend you also bring a USB drive and have a version of the presentation in PDF format, just in case. Please do not forget to bring your pointer, if you need one.

There will be volunteers wearing white t-shirts with the GURT-24 logo helping with technology set up. If you have a technical issue or a question, please let them know.

Poster presentations

Presentation times can be found in the schedule. All poster sessions will take place in ICC Galleria.

  • Each poster will be displayed on a 30″ x 40″ board. Pushpins will be provided to mount posters.
  • A number will be assigned to each poster board and will be placed in the upper left-hand corner of the display. To know which board you should use check your number on the schedule. If your presentation appears as #3 you should look for a board with the number #3 in the upper left corner. Plan to set up your display at least 10 minutes before the session is to begin. The presenting author should be available throughout the session and be prepared to have his or her display removed no more than 10 minutes after the end of the session.
  • AV projection and amplification equipment will not be available. Presenters may use their own equipment, such as a laptop or portable DVD player. Please ensure equipment has enough battery power to last for the duration of the session, as proximity to outlets is uncertain.

Be sure to include the title, author and coauthor names, emails and the institution(s). A good poster session centers on one main theme or finding, presents useful or new information, and stimulates discussion. Presenters should prepare a poster display that captures their topic, findings, and ideas in easily understood printed text and graphics. These sessions are an informal blend of brief presentation and interactive dialogue with conference-goers. Poster presenters should remain next to their poster session throughout their assigned period. 

First-time poster presenters may find this information useful.